Media Management VaultTracker Report

About Example

Table of Contents

About this Report

When to use this Report

What this Report Contains

How to Generate the Report

Scheduling and Saving a Report

Customizations That You Can Perform With This Report

About this Report

The VaultTracker report displays information about media associated with VaultTracker operations occurring throughout multiple CommCells.

When to use this Report

This report is useful if you want to:

What this Report Contains

This report generates two types of reports:

Report Type Description
Reconciliation (Pending Actions) The table displays any pending actions (e.g., media movement attempts) initiated by tracking policies with the following information:
  • Barcode
  • Action ID
  • State of the media
  • Current Location (associated container)
  • Source and Destination locations

This report also includes actions initiated by other operations, such as:

  • Manual export
  • Auxiliary copy
  • Completed backup and recovery operations
Due Back for reuse The table displays all the media that are ready to be returned to the source location for reuse (by other backup and recovery operations) with the following information:
  • Barcode
  • Current Location (associated container)
  • Associated library
  • Capacity (in MB)
History The table displays all VaultTracker operations (including operations that have been aborted, rolled back or completed) with the following information:
  • Status of the media associated with each operation
  • Current Location (associated container)
  • Source and Destination locations

How to Generate the Report

1.
  • From the CommNet Browser, click Reports.
  • Under Media Management Reports, click VaultTracker.
2.
  • Under Status Selection, select the report type.
  • Click Generate.

Scheduling and Saving a Report

After a report is generated, you can schedule a new report and save it to an specific location as a PDF, excel spreadsheet or MHTML file. Scheduling and saving reports will help you analyze and compare data from your CommCells.

Follow the steps below to create a schedule:

  • Click Schedule from the top of the report window.
  • Type the name of the schedule and enter a description.
  • Click Next.
  • Select the appropriate schedule options. For example:
    • Select the time zone.
    • Select the start date and the frequency to generate the report.
    • Change the Start Time to 9:00 PM
    • Click Repeat Task and configure at which interval the schedule should be repeated.
  • Click Next.
  • Select the file format.
  • Click Save To File to save the report to a local drive or network share.

    Specify the Destination Path for the output file.

  • You can also click Send E-Mail to User(s) and/or User Groups(s) to send the report as an email attachment to a user or user group.
  • Click Finish.

The report will be generated as specified in the schedule task.

Customizations That You Can Perform With This Report

You can further customize the report by using the filters available in the report. To access the filter options, click Filters at the top of the report window as shown in the image. After making your selections, click Generate to update the report.  

The following table describes the available filter options.

Filter Description
Time Range Selection You can adjust the reporting period as follows:
  • Specify the number of hours/days/weeks/months/years.
  • Exclude the most current data by clearing the Include current period checkbox.
  • Display the media information between a specified time.
Report Type By default, the report is based on pending actions initiated by tracking policies, which is represented by the Reconciliation (Pending Actions) report, and grouped by Actions. You can select a different criteria to group the VaultTracker operations from the Group By drop-down list.

You can also generate the following reports:

  • If you want to display information on media ready for reuse by backup and recovery operations, click Due Back for reuse. By default, this report by grouped by Destination.
  • If you want to display specific status information of VaultTracker operations, click History and select the status option e.g., Completed. By default, this report by grouped by Actions.
Include Non-Tracking Policy Based Actions By default, the report excludes information on non-tracking policy based actions. You can choose to include this information by selecting this option.
Entity Selection For Reconciliation (Pending Actions) and History reports:

By default, the report includes all libraries, media repositories and locations from all the available CommCells in the Source and Destination locations, as well as all VaultTracker policies. You can refine your entity selection in the following ways:

  • Clear all options (e.g., Include All Libraries, Include All Locations) and select the CommCells and the media entities you want to include in the report from the Source and Destination locations.
  • Depending on the information you want to display (e.g., display only libraries), clear the options for the information you do not want the report to display from the Source and Destination locations.
  • Select a specific VaulTracker policy.
  • By default, the report includes information on media that is not designated for return to a specific library. You can exclude this information by clearing the Return to Any Library checkbox.

For Due Back for Reuse report:

By default, the report includes all media repositories and locations from all the available CommCells in your CommNet domain. You can refine your entity selection in the following ways:

  • Clear all options (e.g., Include All Locations) and select the CommCells and the media entities you want to include in the report.
  • Depending on the information you want to display (e.g., display only libraries), clear the options for the information you do not want the report to display.
Column Selection By default, no columns are selected to be displayed in the report. You can include columns from the Available pane using the Add button.