Compliance Archiving - Exchange Compliance Archiver - How To

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Archive

Start a Compliance Archiving Operation

Schedule a Compliance Archiving Operation

Advanced Archive

Start a Compliance Archiving Operation in the Suspended State

Start a Compliance Archiving Operation on New Media

Start a Compliance Archiving Operation that Creates a New Index

Start a Compliance Archiving Operation that Marks the Media Full

Start a Compliance Archiving Operation with a Set Job Priority

Start a Compliance Archiving Operation with Vault Tracking enabled

Configure the Windows Event Log Settings

Start a Compliance Archiving Operation

A compliance archiving operation can be performed immediately without having to wait for the scheduled archiving time. This capability can be useful if your data is not routinely archived through a schedule and you want to archive your data.

Before you Begin

• Configure the Windows Event Log Settings to ensure the log does not become full, which could cause the archive operation to fail.
• It is required that each mailbox have an SMTP address property to be archived by the Exchange Compliance Archiver Agent.

Required Capability: See Capabilities and Permitted Actions

To start a compliance archiving operation for a selected subclient:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient and click Archive.
   • To archive all subclients, right-click the agent, select All Tasks and click Archive All Subclients. Click Yes to confirm.
2. From the Archive Options window, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options, select any advanced options, and click OK.
4. Click Advanced to configure the Startup, Job Retry and Media options.
   • Click Startup to change the priority of this job and, if necessary, to start this job in a suspended state from the Startup dialog box.
   • Click the Job Retry tab to specify the job running time. See Restarting Jobs for more information.
   • Click the Media tab to select options for Start New Media and Mark Media Full after successful operation.
   • Click the Data tab to select the option for Create New Index.
   • Click OK to return to the Archive Options dialog.
5. From the Archive Options dialog box, click OK. The archive operation will begin and you can track the progress of the job in the Job Controller window.
6. When the archive operation has completed, a confirmation message will be displayed in the Job Controller window.

Schedule a Compliance Archiving Operation

You can schedule compliance archiving operations to occur with the following procedure. You will be prompted to create a schedule for the archive job after selecting your archive options. For more information, see Scheduling.

Before you Begin

• Configure the Windows Event Log Settings to ensure the log does not become full, which could cause the archive operation to fail.
• It is required that each mailbox have an SMTP address property - to be archived by the Exchange Compliance Archiver Agent.

Required Capability: See Capabilities and Permitted Actions

To schedule a compliance archiving operation for a selected subclient:

1. From the CommCell Browser, right-click the subclient that you want to archive and click Archive.
2. From the Archive Options window, select when you want to run the job by clicking Schedule.
3. If you want to access the Advanced Archive Options, click the Advanced button.
4. After selecting when you want to run the job and any advanced options, click OK.
5. From the Schedule Details (Schedule Details) dialog box, create a schedule for this operation. See Creating a Job Schedule for more information. Click OK to continue.
6. Your archive operation will execute according to the specified schedule.

Start a Compliance Archiving Operation in the Suspended State

Use the following procedure to start a compliance archiving operation in the suspended state. For more information, see Start in Suspended State.

Before you Begin

• Configure the Windows Event Log Settings to ensure the log does not become full, which could cause the archive operation to fail.
• It is required that each mailbox have an SMTP address property to be archived by the Exchange Compliance Archiver Agent.

Required Capability: See Capabilities and Permitted Actions

To start a compliance archiving operation for a selected subclient:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient and click Archive.
   • To archive all subclients, right-click the agent, select All Tasks and click Archive All Subclients. Click Yes to confirm.
2. From the Archive Options window, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options, and select any advanced options.
4. Click on the Advanced Archive Options (Startup) tab, select Startup in suspended state, and click OK. An archive operation is started for selected subclient and indicates its status in the Job Controller window.
5. When the archive operation has completed, a confirmation message will be displayed in the Job Controller window.

Start a Compliance Archiving Operation on New Media

Use the following procedure to start a compliance archiving operation on new media. For more information, see Start New Media.

Before you Begin

• Configure the Windows Event Log Settings to ensure the log does not become full, which could cause the archive operation to fail.
• It is required that each mailbox have an SMTP address property to be archived by the Exchange Compliance Archiver Agent.

Required Capability: See Capabilities and Permitted Actions

To start a compliance archiving operation for a selected subclient:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient and click Archive.
   • To archive all subclients, right-click the agent, select All Tasks and click Archive All Subclients. Click Yes to confirm.
2. From the Archive Options window, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options.
4. Click on the Advanced Archive Options (Media) tab, and select Start new media and click OK. If you would like jobs with other Job IDs to use this new media, also select the Allow other schedule to use media set option.
5. From the Archive Options dialog box, click OK. The archive operation will begin and you can track the progress of the job in the Job Controller window.
6. When the archive operation has completed, a confirmation message will be displayed in the Job Controller window.

Start a Compliance Archiving Operation that Creates a New Index

Use the following procedure to start a compliance archiving operation that creates a new Index. For more information, see Create New Index.

Before you Begin

• Configure the Windows Event Log Settings to ensure the log does not become full, which could cause the archive operation to fail.
• It is required that each mailbox have an SMTP address property to be archived by the Exchange Compliance Archiver Agent.
• When you create a new index using this procedure, keep in mind that it will override the Create New Index Every nn Archive Operations setting in the Subclient Properties (General) tab, and the new index interval counter will start again at zero.

Required Capability: See Capabilities and Permitted Actions

To start an immediate compliance archiving job that will create a new index:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient and click Archive.
   • To archive all subclients, right-click the agent, select All Tasks and click Archive All Subclients. Click Yes to confirm.
2. From the Archive Options dialog box, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options dialog box.
4. Click on the Advanced Archive Options (Data) tab, click Create new index and click OK.
5. From the Archive Options dialog box, click OK. The archive operation will begin and you can track the progress of the job in the Job Controller window.
6. When the archive operation has completed, Job Controller displays Completed.

Start a Compliance Archiving Operation that Marks the Media Full

Use the following procedure to start a compliance archiving operation that marks media full on completion. For more information, see Mark Media Full.

Before you Begin

• Configure the Windows Event Log Settings to ensure the log does not become full, which could cause the archive operation to fail.
• It is required that each mailbox have an SMTP address property to be archived by the Exchange Compliance Archiver Agent.

Required Capability: See Capabilities and Permitted Actions

To start a compliance archiving operation of a selected subclient:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient and click Archive.
   • To archive all subclients, right-click the agent, select All Tasks and click Archive All Subclients. Click Yes to confirm.
2. From the Archive Options window, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options.
4. Click on the Advanced Archive Options (Media) tab, and select Mark media full after successful operation and click OK.
5. From the Archive Options dialog box, click OK. The archive operation will begin and you can track the progress of the job in the Job Controller window.
6. When the archive operation has completed, a confirmation message will be displayed in the Job Controller window.

Start a Compliance Archiving Operation with a Set Job Priority

Use the following procedure to start a compliance archiving operation with a set job priority. For more information, see Set a Job Priority.

Before you Begin

• Configure the Windows Event Log Settings to ensure the log does not become full, which could cause the archive operation to fail.
• It is required that each mailbox have an SMTP address property to be archived by the Exchange Compliance Archiver Agent.

Required Capability: See Capabilities and Permitted Actions

To start a compliance archiving operation of a selected subclient:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient and click Archive.
   • To archive all subclients, right-click the agent, select All Tasks and click Archive All Subclients. Click Yes to confirm.
2. From the Archive Options window, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options.
4. Click on the Advanced Archive Options (Startup) tab, and select Change Priority and then enter a value. Click OK to continue.
5. From the Archive Options dialog box, click OK. The archive operation will begin and you can track the progress of the job in the Job Controller window.
6. When the archive operation has completed, a confirmation message will be displayed in the Job Controller window.

Start a Compliance Archiving Operation with VaultTracking enabled

Use the following procedure to start a Compliance Archiving Operation with VaultTracker enabled.

For additional information, see the following:

• VaultTracker
• VaultTracker Enterprise

Before you Begin

• Configure the Windows Event Log Settings to ensure the log does not become full, which could cause the archive operation to fail.
• It is required that each mailbox have an SMTP address property to be archived by the Exchange Compliance Archiver Agent.

Required Capability: See Capabilities and Permitted Actions

To start a compliance archiving operation for a selected subclient:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient and click Archive.
   • To archive all subclients, right-click the agent, select All Tasks and click Archive All Subclients. Click Yes to confirm.
2. From the Archive Options window, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options.
4. Click on the Vault Tracking tab, and select the vault tracking options you want to use and click OK.
5. From the Archive Options dialog box, click OK. The archive operation will begin and you can track the progress of the job in the Job Controller window.
6. When the archive operation has completed, a confirmation message will be displayed in the Job Controller window.

Configure the Windows Event Log Settings

Use the following procedure to configure the event log setting for the Windows operating system. The Exchange Mailbox iDataAgent, Exchange Compliance Archiver Agent and/or the Exchange Mailbox/Public Folder Archiver Agents may write messages to the Windows Server Application Log during operations. Jobs may fail if this log becomes full and cannot accept messages. To prevent this problem, we recommend setting the log to overwrite existing events as follows.

Configuring Windows Event Log Settings

1. Open the Windows Event Viewer (Start>Programs>Administrative Tools>Event Viewer).
2. In Windows 2000: right-click the Application Log and select Properties.
3. In Windows 2000: at the Log Properties window, select Overwrite Events as Needed.

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