Data Classification Console - How To

Topics | How To

Start the Data Classification Console

Add Computers with Data Classification to the Data Classification Clients List

Administer Data Classification Services

Administer Data Classification Server Properties

Configure and Generate Reports Regarding Attributes of Files on a Data Classification Computer

Administer Filtered Volumes on a Data Classification Computer

Relocate a Data Classification Database

Optimize a Data Classification Database

Administer Exchange Properties for Data Classification

Start Data Classification for Exchange to Populate the Data Classification Database with Exchange Metadata

Start the Data Classification Console

To start the Data Classification Console:

1. Launch the the CommCell Console.
2. From the CommCell Console, click Tools > Data Classification Console.

The initial view of the Data Classification Console should be displayed.

Add Computers with Data Classification to the Data Classification Clients List

To add computers with Data Classification to the Data Classification Clients list:

1. Right-click Data Classification Clients.
2. Click Add Client.
3. Type the name of the client in the dialog box and then click OK.
4. Right-click Data Classification Clients and click Refresh to repopulate the list.

Administer Data Classification Services

To stop or start Data Classification services:

1. In the Data Classification Clients list, right-click the name of the computer whose services you want to administer.
2. Click Start DC Services or Stop DC Services as appropriate.
3. Click Yes in the dialog box. Then click OK.

To stop and then restart Data Classification services:

1. In the Data Classification Clients list, right-click the name of the computer whose services you want to administer.
2. Click Recycle DC Services to stop and then restart the services.
3. Then click OK.

Administer Data Classification Server Properties

To administer Data Classification Server Properties:

1. To view the Data Classification Server Properties for any computer, click the name of the computer in the Data Classification Clients list and check the Registry Values pane on the right-hand side. The associated controls (properties) will be displayed in the Control field, and the corresponding value for each control will be displayed in the Value field.
2. To change a value for any property, right-click the property name and click Edit. Thereafter, use the list or radial button within the Registry Value field in the Edit Registry Values dialog box to set the appropriate value. Then click OK. Specifically:
   • Data Classification Process Priority (DCProcessPriority)

     Set to Low to allow Data Classification processes to run at low priority mode during initial database population. Set to BelowNormal to allow the same to run at idle priority.

   • Runtime Scan Priority (RunTimeScanPriority)

     Set to Normal to allow Data Classification processes to run at normal priority mode after initial database population. Set to Low to allow the same to run at low priority, and set to BelowNormal to allow the same to run at idle priority.

   • Inactivity Wait Interval (InactivityWaitInterval)

     Set the interval of time in seconds after local computer activity stops that Data Classification services should resume.

   • New Volume Discovery Interval (NewVolumeDiscoveryInterval)

     Set the interval of time in seconds after which Data Classification should check for new volumes.

   • Monitor All Volumes (MonitorAllVolumes)

     Indicate whether or not you want to monitor all the affected NTFS volumes per updates to these volumes. If you do want to do this, click Yes; if not, click No.

3. Right-click the affected computer and click Recycle DC services to apply the changes.

Configure and Generate Reports Regarding Attributes of Files on a Data Classification Computer

To configure and/or generate reports regarding attributes of files on a Data Classification computer:

1. Do one of the following:
   1. If you want to configure and generate a report, or if you just want to configure a report, go to the clients list and right-click the name of the Data Classification computer for whose files you want to configure and/or generate a report. Then click Reports and go to the next main step.
   2. If you just want to configure a report without generating it, go to the clients list and click the name of the Data Classification computer for whose files you want to configure a report. Thereafter, click Reports in the menu bar, click Report Configuration, and skip the next three main steps.
2. From the Report Type list, click the filter for file selection.
3. In the Volumes field, select the volume(s) whose files you want to administer.
4. Click Reports Configuration.
5. Make changes in either or both of the following two tabs as appropriate:
   1. In the File Name Patterns tab, ensure that the extension of each file on the affected computer is included in the File Names space. To remove an extension, click the extension in the space and then click Remove. To add an extension, type the extension (without '.') in the Enter File Name Pattern space and then click Add.
   2. In the File Size Ranges tab, ensure that the minimum and maximum file size ranges of the files on the affected computer are included in the Min(KB)|Max(KB) space at the top of the dialog box. To remove a file size range, click the range and then click Remove. To add a file size range, type the minimum size and the maximum size of the files that should be included in the Enter File Size Ranges spaces and then click Add.

   When you are finished, click OK.

6. If you are generating a report, click Generate Reports. Based on your inputs, a bar graph or pie chart will be displayed in Report Results. Mouse-over the shaded areas to display the counts of the affected items.
7. Repeat this procedure for each computer for whose files you want to configure and/or generate reports.

Administer Filtered Volumes on a Data Classification Computer

To filter a volume from a Data Classification computer (Method 1):

1. From the list of clients, click the name of the computer whose volume you want to filter.
2. In the Volumes Data pane, right-click the name of the volume to be filtered and click Stop Monitoring.
3. A message indicating that monitoring of the volume has stopped should be displayed. Click OK.
4. Right-click the affected computer and click Recycle DC services to apply the changes. Click OK.
5. Right-click the affected computer and click Refresh. The filtered volume should now be displayed in the Filtered Volumes pane and removed from the Volumes Data pane.

To filter a volume from a Data Classification computer (Method 2):

1. From the list of clients, click the name of the computer whose volume you want to filter.
2. In the Filtered Volumes pane, right-click and then click Add.
3. In the DC Services dialog box, type the letter for the volume to be filtered and then click OK.
4. A message indicating that the volume has been added to the Filter Volume List should be displayed. Click OK.
5. Right-click the affected computer and click Recycle DC services to apply the changes. Click OK.
6. Right-click the affected computer and click Refresh. The volume should now be displayed in the Filtered Volumes pane and removed from the Volumes Data pane.

To remove a volume filter for a Data Classification computer:

1. From the list of clients, click the name of the computer whose volume filter you want to remove.
2. In the Filtered Volumes pane, right-click the name of the volume whose filter you want to remove and then click Delete.
3. A message indicating that you should recycle the Data Classficiation services to apply the change is displayed. Click OK.
4. Right-click the affected computer and click Recycle DC services to apply the change. Click OK.
5. Right-click the affected computer and click Refresh. The volume should now be displayed in the Volumes Data pane and removed from the Filtered Volumes pane.

Relocate a Data Classification Database

To relocate a Data Classification database:

1. From the list of clients, click the name of the computer whose Data Classification database you want to move to another location.
2. In the Volumes Data pane, right-click the name of the volume that includes the Data Classification database to be relocated and then click Relocate Database.
3. In the Relocate Database dialog box, specify the new location for the database in the Database Path field. To do this, type the path in the space or click Browse to find the path.
4. Click OK. The Database field for the affected volume should indicate that the database has been marked for relocation.

Optimize a Data Classification Database

To optimize the Data Classification database:

1. From the list of clients, click the name of the computer whose Data Classification database you want to optimize (defragment).
2. In the Volumes Data pane, right-click the name of the volume that includes the Data Classification database to be relocated and click Optimize Database. A message indicating that the database has been marked for defragmenting should be displayed.

Administer Exchange Properties for Data Classification

To administer Exchange properties for Data Classification:

1. From the list of clients, click the name of the Data Classification computer whose properties you want to administer.
2. Click Exchange DC Journal Configuration.
3. Either accept the Exchange DC Status settings that are displayed or click and update the values as appropriate.
4. Start populating the Exchange Configuration pane as appropriate.
   • In the Domain Name\User Name and Password fields, type the account information that is required to access the affected Exchange server. The account should have administrator privileges.
   • In the Local path on Exchange server to generate Journal files field, type the path where the DC.INI file and the Data Classification database will be generated. This should be a local (and non-UNC) path. In a clustered environment, the file should be on a shareable drive.
   • In the Exchange Profile Name field, type the name of the profile that is associated with the appropriate administrator mailbox.
   • Click the Schedule to start Data Classification service later option to start the enumeration and sink later. Use the calendar list provided to set the appropriate date and time.
   • In the AD Server List field, type the domain name for one or more non-default Exchange servers.
   • In the Registration Timeout field, type the interval of time (in milliseconds) that the Data Classification service should wait for the sink to start on the Exchange server before timing out. Recommended value is 180000 (three minutes).
   • For the Support Deleted Items option, click the option to remove deleted messages from the index to prevent them from being searched by Online Content Indexing.
   • Click ProxySetup if you need to establish a proxy for Data Classification.
   • In the Network\UNC path to journal files field, type the path from the proxy machine to the DC.INI file and the Data Classification database. This path must point to the same location that is specified in the Local path on Exchange server to generate Journal files field above. Also, this path must always be a UNC path. In a clustered environment, the file should be on a shareable drive.
   • Click the Reuse Event registration Credentials option to reuse the credentials for accessing the affected Exchange server. If you click this option, type the account information that is required to access the affected Exchange server in the Domain Name\User Name and Password fields. The account should have administrator privileges.
5. Click Apply Settings to enforce your inputs.

Start Data Classification for Exchange to Populate the Data Classification Database with Exchange Metadata

To start Data Classification for Exchange to populate the Data Classification database with Exchange metadata:

1. From the list of clients, click the name of the Data Classification computer whose properties you want to administer.
2. Click Exchange DC Journal Configuration.
3. Either accept the Exchange properties settings that are displayed or update the properties as appropriate and then click Apply Settings.
4. Click Start Exchange DC. This should populate the Data Classification database with Exchange metadata.