Export Media - How To

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Export Media Wizard

Export Media using the Export Media Wizard

Export Select Media

Export a Specific Media

Export Media From a List

Export Media using VaultTracker

Create a Tracking Policy

Export Media From a List using VaultTracker

Export Media After a Data Protection Operation

Export Media After an Auxiliary Copy Operation

Export Media Operations

Set Media Location in Bulk

Set Media Location for a Specific Media

Schedule an Export Media Operation

Prevent a Media From Being Exported

Mark Media as Exported

Export Media using the Export Media Wizard

Required Capability: Library Management

To export media from a library using the Export Media Wizard:

1. From the CommCell Browser, right-click the library from which you want to export media, and then click Export Media.

   OR

   The Export Media Wizard is displayed.

2. From the Export Media window in the Export Media Wizard, choose whether or not to use VaultTracker to export media.
   • If you choose to export media using VaultTracker, the Export Media Wizard guides you through the process of creating tracking policies, choosing media movement criteria, selecting destination and tracking options, etc.
   • If you choose not to export media using VaultTracker, the Export Media Wizard guides you through the process of exporting specific media using the Export Media List.

Export a Specific Media

Required Capability: Library Management

To export a specific media:

1. From the CommCell Console select the media you wish to export from one of the following pools or dialog boxes:
   • Media in Library (discovered and undiscovered media) pool
   • Scratch pools
   • Cleaning Media pool
   • Retired Media pool
   • Assigned Media pool
   • Media List dialog box which appears when you select the View Media option that appears when you right-click a Storage Policy copy.
   • Media List dialog box which appears when you select the Change Data Path option that appears when you right-click a Storage Policy copy.
   • Media Used By Job ID dialog box which appears when you select the View Media option from the Data Protections Job History, Backup Job History, or Data Migration History windows.
2. Right-click the media that you want to export, and then click Export.
3. In the Export Media dialog box, enter an optional description of the location outside the library where the media will be stored.
4. Click OK.

   The location field is for display purposes only, to help you keep track of exported media. The MediaAgent has no control over media once they leave the library; it is your responsibility to ensure that exported media are stored in the location entered.

5. An Export Media prompt appears, prompting you remove the media. Do one of the following:
   • If you are exporting through a mail slot, click OK, wait for the media to be moved to the mail slot, and then remove them from the library.
   • If you are removing media directly, click OK, open the library door, remove the media that you want to export, and then close the door.

Export Media From a List

Media can be selected from a list of media and exported. This is useful when you wish to export several media at the same time and know either the media's barcode, or slot number in which the media resides. This task can be performed from the following levels in the CommCell Console:

Required Capability: See Capabilities and Permitted Actions

To export media from a list:

1. From the CommCell Browser, right-click one of the following from which you want to export media, and then click Export Media.
   • Media List dialog box which appears when you select the View Media option that appears when you right-click a Storage Policy copy.
   • Media List dialog box which appears when you select the Change Data Path option that appears when you right-click a Storage Policy copy.
2. From the Export Media List dialog box, select one or more media that you want to export from the Select Media to be Exported list.
3. If the library is a blind library, select the Verify Media option. When you select this option, the On Media Label (OML) in the media is checked to ensure that the Unique ID matches the Unique ID of the selected media. The media is exported only if the verification is successful.
4. You can enter an optional comment about the location to which you are moving the media (e.g., Shelf 26 in Storage Room) in the Outside storage location field.

   The location field is for display purposes only, to help you keep track of exported media.

5. Click OK.
6. An Export Media prompt appears, prompting you remove the media. Do one of the following:
   • If you are exporting through a mail slot, click OK, wait for the media to be moved to the mail slot, and then remove them from the library. If you are exporting multiple media, they will be delivered to the mail slot one by one until all have been exported.
   • If you are removing media directly, click OK, open the library door, remove the media that you want to export, and then close the door.

     In the case of a bulk export (multiple media), some libraries require that you open the mail slot and remove each media individually, as it is delivered. This is true even if the mail slot can hold multiple media. If your library has this requirement and you fail to remove a media within the export media timeout period, the operation times out (i.e., the operation is terminated and a message is sent to the Event Log reporting the failure).

Export Media From a List using VaultTracker

Required Capability: See Capabilities and Permitted Actions

To export media from a list using VaultTracker:

1. Initiate an Export Media operation as described in Exporting Media From a List.

   An export media operation can be run immediately or scheduled using the scheduling options.

2. From the Export Media List dialog box, click Advanced.
3. From the Advanced Options dialog box, click the Use VaultTracker for export option.
4. Click the Use Virtual Mail Slots option to automatically move the media to a virtual mail slot in the library. Virtual mail slots are defined in the Library Properties (Media) tab.
5. Click the Auto-acknowledge option if you want the system to automatically acknowledge all Pending movement actions.
6. Select a Container if the media is added to a Container.
7. Click the Track Transit option and select the transit location from the list, to track the transit information. Transit locations can be entered using the Export Location Details dialog box.
8. Click OK to save the information.

If the auto-acknowledge option is enabled, the system will automatically acknowledge all pending actions associated with the media movement if both source and destination is a location. If the source is a library, the pending actions will be automatically acknowledged when the media is removed from the library. If the auto-acknowledge option is not enabled, the Pending Actions are displayed on the right pane of the CommCell Browser, when you click the Action icon under VaultTracker.

You must record the status of the media as it goes through the various stages, as described in Monitor and Record the Status of a Media.

Export Media After a Data Protection Operation

Required Capability: See Capabilities and Permitted Actions

To export media after a data protection operation:

1. From the CommCell Browser, right-click the subclient for which you wish to perform a data protection operation, and then click Backup/Migrate from the shortcut menu.

   Data Protection operations can be initiated immediately or scheduled using the scheduling options.

2. From the Backup Options/Migrate Options dialog box, select the necessary options.
3. Click Advanced.
4. From the Advanced Backup Options/Advanced Migration Options dialog box, click the Export Media after the job finishes option.
5. If necessary, select the option to Exclude Media Not Copied.
6. If necessary, select the necessary Media Status.
7. Select the Export Location from the list. Export locations can be entered using the Export Location Details dialog box.
8. Click the Track Transit option and select the transit location from the list, to track the transit information. Transit locations can be entered using the Export Location Details dialog box.
9. Click the Use Virtual Mail Slots option to automatically move the media after the data protection operation, to a virtual mail slot in the library. Virtual mail slots are defined in the Library Properties (Media) tab.
10. If you wish to filter media based on its retention, select the appropriate option.
11. Click OK to save the information.

Once the data protection operation completes, the Pending Actions (for tracking the associated media) are displayed on the right pane of the CommCell Browser, when you click the Action icon under VaultTracker.

You must record the movement action as described in Monitor and Record the Status of a Media.

Export Media After an Auxiliary Copy Operation

Required Capability: See Capabilities and Permitted Actions

To export media after an auxiliary copy operation:

1. From the CommCell Browser, right-click the storage policy for which you want to perform an auxiliary copy and then click Auxiliary Copy.

   Auxiliary Copy operations can be initiated immediately or scheduled using either the scheduling options or a Schedule Policy.

2. From the Auxiliary Copy dialog box, select the necessary options.
3. Click Vault Tracking.
4. From the Select Vault Tracking Options dialog box, click the Export Media after the job finishes option.
5. If necessary, select the option to Exclude Media Not Copied.
6. If necessary, select the necessary Media Status.
7. Select the Export Location from the list. Export locations can be entered using the Export Location Details dialog box.
8. Click the Track Transit option and select the transit location from the list, to track the transit information. Transit locations can be entered using the Export Location Details dialog box.
9. Click the Use Virtual Mail Slots option to automatically move the media after the Auxiliary Copy operation, to a virtual mail slot in the library. Virtual mail slots are defined in the Library Properties (Media) tab.
10. If you wish to filter media based on its retention, select the appropriate option.
11. Click OK to save the information.

Once the Auxiliary Copy operation completes, the Pending Actions (for tracking the associated media) are displayed on the right pane of the CommCell Browser, when you click the Action icon under VaultTracker.

You must record the movement action as described in Monitor and Record the Status of a Media.

Create a Tracking Policy

Required Capability: See Capabilities and Permitted Actions

To create a Tracking Policy:

1. From the CommCell Browser, right-click the VaultTracker Policies icon under the Policies node, and then click New Tracking Policy.
2. The VaultTracker Policy wizard guides you through the process of creating a new Tracking Policy.

A regular Tracking policy can be created to export media based on the selected criteria. A due back Tracking policy can be created to track the movement of spare media, residing outside the library. Once created the Tracking Policy must be run or scheduled, as described in Run a Tracking Policy and Schedule a Tracking Policy.

Set Media Location in Bulk

Required Capability: See Capabilities and Permitted Actions

1. From the CommCell Console right-click the Exported Media Pool, and then click Set Location.
2. From the Set Export Location dialog box, click the media that you wish to set the export location (or move to a container) from the Select Media for which you want to set the location list. (To select multiple media, press and hold down CTRL or SHIFT keys while clicking.)
3. Enable the New Export Location or the Container option and enter or select the location or container from the list.
4. Click OK to save the information.

The export location for the selected media is added/changed. (Export location for a media can be viewed in the General tab of the Media Properties dialog box.)

Set Media Location for a Specific Media

Required Capability: See Capabilities and Permitted Actions

1. From the CommCell Console right-click the Media for which you wish to set the export location (or move to a container) and then click Properties.
2. In the General tab of the Media Properties dialog box enter or select the location (or container) from the Previously Exported to or the Container list.
3. Click OK to save the information.

The export location for the media is added/changed.

Schedule an Export Media Operation

Required Capability: See Capabilities and Permitted Actions

To schedule an export media operation:

1. From the CommCell Browser, right-click the library from which you want to export media, and then click Export Media.
2. From the Export Media List dialog box, select one or more media that you want to export from the Select Media to be Exported list.
3. If the library is a blind library, select the Verify Media option. When you select this option, the MediaAgent checks the On Media Label (OML) in the media to ensure that the Unique ID matches the Unique ID of the selected media and exports the media only if the verification is successful.
4. You can enter an optional comment about the location to which you are moving the media (e.g., Shelf 26 in Storage Room) in the Location field. Click OK.

   The location field is for display purposes only, to help you keep track of exported media. The system has no control over media once they leave the library; it is your responsibility to ensure that exported media are stored in the location entered.

5. Click the Advanced button.
6. From the Advanced Options dialog box, select Use VaultTracker for export. Select any other additional options as required.
7. Click OK.
8. Click the Schedule button.
9. From the Schedule Details tab of the Schedule Details dialog box, select the scheduling options that you want to apply.
10. If you want to review the options that you selected for the job, click the Job Summary tab.
11. To submit the job for scheduling, click OK.

Prevent a Media From Being Exported

Required Capability: See Capabilities and Permitted Actions

1. From the CommCell Browser locate the media you wish to prevent from being exported from the Media By Groups pools or the Media in Library group.
2. Right-click the media and then click Prevent Export. Click Yes in the Confirm promt.
3. In the Prevent Export dialog box:
   • Select the option Infinite to prevent the media from being exported for an infinite period of time.
   • To provide an expiration date, select the desired date and time until which the media would be prevented from export. Also, select the time zone corresponding to the expiration date.
4. Click OK.

   The media will be prevented from being exported and are displayed with a green highlight in the CommCell Browser.

   If necessary you can remove the prevent export status by right-clicking such media and then clicking the Allow Export option.

Mark Media as Exported

Required Capability: See Capabilities and Permitted Actions

To mark media as exported

1. You can mark media as exported for the following:
   • All the libraries in the CommCell:

     From the CommCell tree, right- click the Libraries node and then click Mark Media Exported.

   • A specific library in the CommCell:

     From the CommCell Console, right- click the library for which you wish to mark the media as exported and then click Mark Media Exported.

2. Click Yes in the Confirm prompt warning you that the operation will mark all the media as exported.
3. In the Export Media dialog box, enter an optional description of the location outside the library where the media will be stored.
4. Click OK.

   All the media in the library is marked as exported.