Migration Archiving - SharePoint Archiver Agent - How To

Topics | How To | Related Topics

Migration Archive Options

Enable( Disable) Archiving Rules

Configure Archiving Rules - SharePoint Archiver Agent

Schedule a Migration Archiving Operation

Start a Migration Archiving Operation

Advanced Migration Archive Options

Start a Migration Archiving Operation in the Suspended State

Start a Migration Archiving Operation on New Media

Start a Migration Archiving Operation that Creates a New Index

Start a Migration Archiving Operation that Marks the Media Full

Start a Migration Archiving Operation with a Set Job Priority

Start a Migration Archiving Operation with VaultTracking enabled

Enable (Disable) Archiving Rules

Related Topics:

• See Overview for an introduction to the archiving rules and Migration Archiving Considerations for a list of considerations before you begin archiving with the SharePoint Archiver Agent.

• User Account and Password - SharePoint Agents

  Before You Begin

  • Do not change the archive rules of a subclient that is being archived.

  Required Capability: Capabilities and Permitted Actions

  To enable the archiving rules of Archiver Agents:

  1. From the CommCell Browser, right-click the subclient whose archiving rules you want to configure, then click Properties from the shortcut menu.
  2. Click the Rules tab of the Subclient Properties.
  3. Clear the Disable all rules checkbox to enable rules-based migration archiving operations for this subclient.  When this option is selected, no files in this subclient will be archived.
  4. Click OK.

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Configure Archiving Rules - SharePoint Archiver Agent

Related Topics:

• Archiving Rules - SharePoint Archiver Agent

Before You Begin

• Do not change the archiving rules of a subclient that is being archived.

Required Capability: Capabilities and Permitted Actions

To configure archiving rules for the SharePoint Archiver Agent:

1. From the CommCell Browser, right-click the subclient whose archiving rules you want to configure, then click Properties from the shortcut menu.
2. Click the Archiving Rules tab of the Subclient Properties dialog box.
3. Clear the Disable all rules checkbox to enable rules-based migration archiving operations for this subclient. When this option is selected, all archiving rules will be ignored except for Stub Management rules. If you select this option, then go to Step 7, otherwise continue on to the next step.
4. On the Document Rule tab:
   • In the Archive documents whose Modified Time is older than the specified days field, enter or select a value corresponding to the number of days elapsed since the last Modified Time of each document, in order for the document to be archived.
   • In the Archive documents whose Size is greater than a specified threshold field, enter or select a value corresponding to the size (in Kilobytes) a document must be in order for the document to be archived.
   • In the Archive versions older than the last specified versions field, enter or select a value corresponding to the number of versions that will be subtracted from the current version in order to archive the document.
   • You can optionally select the Archive if: All of the above rules are satisfied checkbox to archive a document if it satisfies ALL of the general criteria established above.
   • You can optionally select the Archive if: Any of the above rules are satisfied checkbox to archive a document if it satisfies one or more of the general criteria established above.
5. On the User tab:
   • You can Add, Delete or Browse SharePoint users for the Archive documents whose owner is listed below list to configure documents to be archived based on user ownership. This criteria is used in conjunction with the General and Type criteria to determine whether documents will be archived.
   • You can Add, Delete or Browse SharePoint site groups for the Archive documents whose owner belongs to one of the site groups listed below list to configure documents to be archived based on site group ownership. This criteria is used in conjunction with the General and Type criteria to determine whether documents will be archived.
6. On the Type tab, you can Add or Delete document types in the Archive documents whose type is listed below list to configure documents to be archived based on type. This criteria is used in conjunction with the General and Type criteria to determine whether documents will be archived. This criteria is used in conjunction with the General and Type criteria to determine whether documents will be archived.
7. On the Stub Rule tab, you can:
   • Enter or select a value for Create new index every n archive jobs to specify how often a new index is created.
   • Optionally select the Do not create stub checkbox so that no stubs are created for archived documents.
8. Click OK to save your changes.

Schedule a Migration Archiving Operation

Required Capability: Capabilities and Permitted Actions

To schedule a migration archiving operation of a selected subclient or archive set:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient that you want to archive and click Archive.
   • To archive an archive set, right-click the archive set that you want to archive, click All Tasks and click Archive All Subclients or Archive Default Archive Set.
2. From the Archive Options dialog box, select when you want to run the job by clicking Schedule.
3. If you want to access the Advanced Archive Options, click the Advanced button.
4. After selecting when you want to run the job and any advanced options, click OK.
5. From the Schedule Details (Schedule Details) dialog box, create a schedule for this operation. See Create a Job Schedule for more information. Click OK to continue.
6. Your migration archiving operation will execute according to the specified schedule.

Start a Migration Archiving Operation

The migration archiving process allows you to archive data immediately without having to wait for the scheduled archiving time.

Required Capability: Capabilities and Permitted Actions

To start a migration archiving operation of a selected subclient or archive set:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient that you want to archive and click Archive.
   • To archive an archive set, right-click the archive set that you want to archive, click All Tasks and click Archive All Subclients or Archive Default Archive Set.
2. From the Archive Options dialog box, select when you want to run the job by clicking Run Immediately.
3. If you want to access the Advanced Archive Options, click the Advanced button.
4. After selecting when you want to run the job and any advanced options, click OK. A migration archiving operation is started for selected subclient or archive set and indicates its status in the Job Controller window.
5. When the migration archiving operation has completed, a confirmation message will be displayed in the Job Controller window.

Start a Migration Archiving Operation in the Suspended State

Use the following procedure to start a migration archiving operation in the suspended state. For more information, see Start in Suspended State.

Required Capability: Capabilities and Permitted Actions

To start a migration archiving operation of a selected subclient or archive set:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient that you want to archive and click Archive.
   • To archive an archive set, right-click the archive set that you want to archive, click All Tasks and click Archive All Subclients or Archive Default Archive Set.
2. From the Archive Options dialog box, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options.
4. Click on the Advanced Archive Options (Startup) tab, and select Startup in suspended state and click OK.
5. After selecting when you want to run the job and any advanced options, click OK. A migration archiving operation is started for selected subclient or archive set and indicates its status in the Job Controller window.
6. When the migration archiving operation has completed, a confirmation message will be displayed in the Job Controller window.

Start a Migration Archiving Operation on New Media

Before you Begin

• Use the following procedure to start a migration archiving operation on new media. For more information, see Start New Media.
• If you plan to archive SharePoint data with pass-phrase encryption, keep in mind that such data cannot be recovered from the SharePoint User Interface, but can only be recovered by performing a Browse and Recovery operation from the CommCell Console.

Required Capability: Capabilities and Permitted Actions

To start a migration archiving operation of a selected subclient or archive set:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient that you want to archive and click Archive.
   • To archive an archive set, right-click the archive set that you want to archive, click All Tasks and click Archive All Subclients or Archive Default Archive Set.
2. From the Archive Options dialog box, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options.
4. Click on the Advanced Archive Options (Media) tab, and select Start new media and click OK.
   If you would like jobs with other Job IDs to use this new media, also select the Allow other schedule to use media set option.
5. After selecting when you want to run the job and any advanced options, click OK. A migration archiving operation is started for the selected subclient or archive set and indicates its status in the Job Controller window.
6. When the migration archiving operation has completed, a confirmation message will be displayed in the Job Controller window.

Start a Migration Archiving Operation that Creates a New Index

Use the following procedure to start a migration archiving operation that creates a new Index. For more information, see Create New Index.

Required Capability: Capabilities and Permitted Actions

To start an immediate migration archiving operation that will create a new index:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient and click Archive.
   • To archive all subclients in an archive set, right-click the archive set, select All Tasks and click Archive All Subclients or Archive Default Archive Set. Click Yes to confirm.
2. From the Archive Options dialog box, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options dialog box.
4. Click on the Advanced Archive Options (Data) tab, click Create new index and click OK.
5. From the Archive Options dialog box, click OK. The migration archiving operation will begin and you can track the progress of the job in the Job Controller window.
6. When the migration archiving operation has completed, Job Controller displays Completed.

Start a Migration Archiving Operation that Marks the Media Full

Use the following procedure to start a migration archiving operation that marks media full on completion. For more information, see Mark Media Full.

Required Capability: Capabilities and Permitted Actions

To start a migration archiving operation of a selected subclient or archive set:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient that you want to archive and click Archive.
   • To archive an archive set, right-click the archive set that you want to archive, click All Tasks and click Archive All Subclients or Archive Default Archive Set.
2. From the Archive Options dialog box, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options.
4. Click on the Advanced Archive Options (Media) tab, and select Mark media full after successful operation and click OK.
5. After selecting when you want to run the job and any advanced options, click OK. A migration archiving operation is started for selected subclient or archive set and indicates its status in the Job Controller window.
6. When the migration archiving operation has completed, a confirmation message will be displayed in the Job Controller window.

Start a Migration Archiving Operation with a Set Job Priority

Use the following procedure to start a migration archiving operation with a set job priority. For more information, see Set a Job Priority.

Required Capability: Capabilities and Permitted Actions

To start a migration archiving operation of a selected subclient or archive set:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient that you want to archive and click Archive.
   • To archive an archive set, right-click the archive set that you want to archive, click All Tasks and click Archive All Subclients or Archive Default Archive Set.
2. From the Archive Options dialog box, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options.
4. Click on the Advanced Archive Options (Startup) tab, and select Change Priority and then enter a value. Click OK to continue.
5. After selecting when you want to run the job and any advanced options, click OK. A migration archiving operation is started for selected subclient or archive set and indicates its status in the Job Controller window.
6. When the migration archiving operation has completed, a confirmation message will be displayed in the Job Controller window.

Start a Migration Archiving Operation with VaultTracking enabled

Use the following procedure to start a migration archiving operation with VaultTracker enabled.

For additional information, see the following:

• VaultTracker
• VaultTracker Enterprise

Required Capability: Capabilities and Permitted Actions

To start a migration archive operation of a selected subclient or archive set:

1. From the CommCell Browser, select one of the following:
   • To archive a subclient, right-click the subclient that you want to archive and click Archive.
   • To archive an archive set, right-click the archive set that you want to archive, click All Tasks and click Archive All Subclients or Archive Default Archive Set.
2. From the Archive Options dialog box, select when you want to run the job by clicking Run Immediately.
3. Click the Advanced button to access the Advanced Archive Options.
4. Click on the Vault Tracking tab, and select the vault tracking options you want to use and click OK.
5. After selecting when you want to run the job and any advanced options, click OK. A migration archiving operation is started for selected subclient or archive set and indicates its status in the Job Controller window.
6. When the migration archiving operation has completed, a confirmation message will be displayed in the Job Controller window.

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