Erase Backup/Archived Data - How To

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CommCell Console

Assign a Filter Storage Policy for Erase Data by Browsing

Erase Data by Browsing

Erase Stubs in Outlook

Erase Archive Data when Stub is Deleted

Erase Data in File Archiver for Windows

DataArchiver Outlook Add-In

Browse and Erase Messages in Outlook

Find and Erase Messages in Outlook

Remove Stubs from the Erase List

Select Stubs to Erase

Assign a Filter Storage Policy for Erase Data by Browsing

Before You Begin

Required Capability: See Capabilities and Permitted Actions

To assign a filter storage policy for Erase Data by Browsing:

  1. From the CommCell Browser, right-click the appropriate agent icon and then click Properties.
  2. From the Storage Device tab of the agent Properties dialog box, select a filter storage policy from the Filter Storage Policy list.
  3. Click OK.

Erase Data by Browsing

Before You Begin

Ensure there is a Filter Storage Policy configured for the agent in the Agent Properties (Storage Device) tab.

Required Capability: Capabilities and Permitted Actions

wedge.gif (136 bytes)To erase data by browsing:

  1. From the CommCell Browser, right-click the agent that contains the data which you want to erase, select All Tasks and then click Erase Data By Browsing.
  2. You are warned that the data will be permanently removed. Click Yes to continue.
  3. From the Erase Backup/Archived Data dialog box, perform one of the following tasks as appropriate for your agent:
  4. Optionally, you can click Add Alert to configure an alert for this job.
  5. Click Schedule if you would like to schedule this job, otherwise it will run immediately by default.
  6. If you want to run the job immediately, click OK and the Erase Data by Browsing job will begin. When the job is done, Job Controller displays Completed.
  7. If you selected Schedule, from the Schedule Details (Schedule Details) dialog box, create a schedule for this operation. Click OK to continue. Your Erase Data by Browsing operation will execute according to the specified schedule. See Create a Job Schedule for more information.

Erase Stubs in Outlook

Before You Begin

Be sure that you have selected some archived data to be erased. See Select Stubs to Erase for instructions.

Required Capability: Capabilities and Permitted Actions

wedge.gif (136 bytes)To erase stubs selected for deletion in Outlook:

  1. From the CommCell Browser, right-click the archive set of the Exchange Mailbox Archiver Agent or an individual subclient, click All Tasks and then click Erase Stubs.
  2. If you are erasing stubs for an archive set, you are asked to confirm that you want to erase all stubs marked for deletion on this client. Click Yes to continue.
  3. The Erase Stubs selected for deletion (General) dialog will appear allowing you to Schedule the job or Run Immediately.
  4. Optionally, you can click Add Alert to configure an alert for this job.
  5. Click the Job Retry tab to specify the job running time and the number of job retries. See Restarting Jobs and Job Running Time for more information.
  6. If you select Run Immediately, the Erase Stubs job will begin when you click OK, and you can track the progress in Job Controller.
  7. If you select Schedule the Schedule Details (Schedule Details) dialog box will open. This allows you to create a new schedule for this operation. After you are finished click OK to continue. Your Erase operation will execute according to the specified schedule. See Create a Job Schedule for more information.

Erase Archive Data When Stub is Deleted

Before You Begin

Required Capability: See Capabilities and Permitted Actions

To enable erasing data in File Archiver for Windows:

  1. From the CommCell Browser, right-click the appropriate agent icon and then click Properties.
  2. From the General tab of the Agent Properties dialog box, select the Erase archive data when stub is deleted option.
  3. In the text box, specify the path where deleted stubs will be monitored for deletion when an Erase Data job is run. This could be the entire machine (indicated by a \), a particular drive (C:\), a particular folder (C:\deleted_data), or a UNC path (\\filer\directory).  Multiple locations could also be specified, separated by the ; delimeter.
     
    • The path that is configured here will be applicable for all instances of the File Archiver for Windows Agent.
    • For Local File System instances, a folder can be created to contain the stubs to be hard-deleted (SHIFT_DELETE). This folder would then be part of the path that is specified (e.g., (C:\deleted_data).This would alleviate specifying entire volumes. From the volumes, you can then move the stubs (cut+paste) to the specified deletion folder. To move stubs across volumes, you must use the StubCopy tool in the Resource Pack.
    • For Celerra and FPolicy instances, a folder cannot be created to contain the stubs to be deleted. You can instead restrict the deletion to certain folders by specifying a subclient path or a path that is a parent to the subclient path.
    • The path that is configured here is only used when an Erase Data job is run.
    • If you delete stubs within the path that is specified and the subclient that includes the path is deleted, the data will not be erased.
    • For FPolicy instances, the user must either specify "\" or a specific deletion folder path. If the intended deletion folder path is \\<filer_name>\<volume_name>\<folder_name>, the deletion folder specification needs to be:
      \\<fully_qualified_filer_name>\ONTAP_ADMIN$\vol\<volume_name>\<folder_name>;\\<short_filer_ name>\ONTAP_ADMIN$\vol\<volume_name>\<folder_name>. Otherwise, the data will not be erased.
  4. Click Ok.
  5. Enable erasing data in the storage policy of a subclient. From the General tab of the Storage Policy Properties dialog box, select Allow Erase Data. This option is not visible unless an Erase Data license is available.  Selecting this option disables the ability for Media Explorer to catalog and restore the contents of the media that has been erased in this Storage Policy.
  6. Recycle the services by restarting the DataArchiver Services from Service Control Manager. For step-by-step instructions, see Start Services on Windows. 
For local data archived by a Local File System instance, the stubs must be permanently deleted with a hard-delete (SHIFT+DELETE). Stubs that are removed with a soft-delete (DELETE or right-click and DELETE) will not be erased.

Erase Data in File Archiver for Windows

Before You Begin

Required Capability: Capabilities and Permitted Actions

wedge.gif (136 bytes)To erase data selected for deletion in File Archiver for Windows:

  1. From the CommCell Browser, right-click a subclient of the File Archiver for Windows Agent, click All Tasks and then click Erase Data.
  2. The Erase Stubs selected for deletion (General) dialog will appear allowing you to Schedule the job or Run Immediately.
  3. Optionally, you can click Add Alert to configure an alert for this job.
  4. Click the Job Retry tab to specify the job running time and the number of job retries. See Restarting Jobs and Job Running Time for more information.
  5. If you select Run Immediately, the Erase Data job will begin when you click OK, and you can track the progress in Job Controller.
  6. If you select Schedule the Schedule Details (Schedule Details) dialog box will open. This allows you to create a new schedule for this operation. After you are finished click OK to continue. Your Erase operation will execute according to the specified schedule. See Create a Job Schedule for more information.

Browse and Erase Messages in Outlook

Before You Begin

Required Capability: See "Capabilities and Permitted Actions" in Books Online.

wedge.gif (136 bytes)To browse and erase messages in Outlook:

  1. Log on to your mailbox in Outlook.
  2. Select Tools -> Mailbox Archiver -> Find and Recover Messages.
  3. Depending on your configuration, an authentication window may display. If applicable, enter the user name and password authorized to access the CommCell, then click OK. Single sign-on users will not receive this prompt and can skip to the next step.
  4. From the Find/Browse and Recover Messages dialog, click the Browse and Recover Messages tab. The Browse Options dialog will display.
  5. From the Browse Options dialog, choose either Browse the latest data or Specify Browse Time. If you selected Specify Browse Time then you will need to enter the Browse Data Before date, time and time zone in the corresponding fields. Optionally, you can click Advanced to access the Advanced Browse Options and enter the Exclude Data Before date, time and time zone. After specifying the browse time and any advanced options, click OK. The Exchange Server Selection dialog will display.
  6. From the Exchange Server Selection dialog, specify which Exchange Server you want to browse then click OK.
  7. If no messages were located within the specified time range, a pop-up window will indicate that no data was found. Otherwise, the messages that were found within the specified time range will appear in the display pane.
  8. To erase data from the browse results, right-click on the desired messages in the display pane of the Browse and Recover Messages tab, then click Erase All Selected.
  9. A confirmation dialog will indicate that all the selected messages will be permanently deleted. Click OK to continue.
  10. A confirmation dialog will indicate that the erase data request has been submitted. Click OK. To monitor the progress of the erase data job, check the Job Controller in the CommCell Console.

Find and Erase Messages in Outlook

Before You Begin:

Required Capability: See "Capabilities and Permitted Actions" in Books Online.

wedge.gif (136 bytes)To find and erase messages in Outlook:

  1. Log on to your mailbox in Outlook.
  2. Select Tools -> Mailbox Archiver -> Find and Recover Messages.
  3. Depending on your configuration, an authentication window may display. If applicable, enter the user name and password authorized to access the CommCell, then click OK. Single sign-on users will not receive this prompt and can skip to the next step.
  4. From the Find and Recover Messages (Search) dialog box select one of the following options, then enter the desired search criteria.
  5. Optionally, you can click the Time Range tab to specify a time range in which to search. To set the browse time range, select a Start Time and End Time in the Search Time Range group box. If you want to narrow the search to include only messages received within a specified time range, click the Specify Time Range checkbox then enter the Start Time and End Time in the Receive Time Range group box.
  6. Optionally, if you are searching a legacy content index, you can click the Advanced Search tab and enter advanced search criteria.
  7. Once all search criteria has been entered, click Find Now.
  8. If there is more than one Exchange Server and/or archive set that may be searched, an Exchange Server Selection pop-up dialog will display. Select the appropriate options and click OK to continue.
  9. If no messages matched the specified search criteria, a pop-up will indicate that no data was found. Otherwise, the messages that matched the search criteria will appear in the display pane.
  10. If you would like to save the search results to a delimited text file, then right-click on the desired messages in the display pane and select Export Results View. Enter the path and file name and click Save.
  11. To erase data from the search results, click on the desired messages in the display pane then click Erase All Selected.
  12. A confirmation dialog will indicate that all the selected messages will be permanently deleted. Click OK to continue.
  13. A confirmation dialog will indicate that the erase data request has been submitted. Click OK. To monitor the progress of the erase data job, check the Job Controller in the CommCell Console.

Remove Stubs from the Erase List

Before You Begin

wedge.gif (136 bytes)To remove stubs from the erase list:

  1. From Microsoft Outlook, navigate to the erase list folder called Migrated Data to Be Erased.
  2. Select the stubs that you want to remove from the erase list, then drag and drop the selected stubs back to the folders from which they originated.
  3. The selected stubs will then be removed from the erase list, and will not be erased.

Select Stubs to Erase

Before You Begin

wedge.gif (136 bytes)To select stubs to be erased:

  1. From Microsoft Outlook, select the stubs that you want to erase.
  2. Go to the Tools menu, click Mailbox Archiver and then click Add Selected Stubs to Erase List. If you want to erase all of the stubs in the folder click Add Stubs in Selected Folder to Erase List.
  3. A folder will appear in your folder list called Data Migrator. Under this folder another folder is created called Migrated Data to Be Erased.
  4. The stubs you have selected to be erased will be moved to the Migrated Data to Be Erased folder.

NOTES

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